User Guides

How to Use Project Pals' Analytics

Project Pals' Analytics have changed! Let's cover: What Our New Analytics Are, How to Apply Them, and How to Use the Analytics Tab like a Pro with Reports.

Did you know Project Pals tracks individual student contributions, including Actions and Collaborations in the Workspace?

While these metrics are certainly helpful for grading group projects accurately, they can also be used to paint a larger picture of your students' progress and participation.

The Analytics tab is similar to the Project Analytics found in each Project Menu, except on a much larger scale.

Here you can see big trends over time, and compare different data views and items. You can even export your data to any spreadsheet application by generating a report.

So, what does that mean for administrators and teachers? Let's cover What Our Analytics Are, How to Apply Them, and How to Use the Analytics Tab like a Pro.

What Are Project Pals' Analytics?

Simply put, our Analytics help you collect and display data so that you can see insights and make decisions. We track three different data types in our Analytics:

  • Actions: Any instance where a user creates or edits an object in the Workspace
  • Collaborations: A user edits or comments on an object created by another user
  • Projects: The number of projects started by a district, school, class, or student

Our Analytics also scale with your account role, showing more data at each level:

  • District Administrator: See and manage your entire district's information
  • School Administrator: See and manage your entire schools' information
  • Teacher Account: See and manage all of your created classes

How Can I Apply This Data?

There are a lot of ways you can apply this data depending on your account role. Here are just a few examples of Analytics applications for administrators and teachers:

As a district or school administrator, Analytics enables you to:

  • See which districts and schools are active, and to what extent
    • Which school has the most actions, collaborations, and projects?
  • Track big trends over time using the date range filter
    • How well has this school improved its adoption of PBL this quarter?
  • Compare data between individual districts, schools, classes, or students
    • How are eighth-graders at this school responding to project-based learning?

As a teacher, Analytics gives you the power to:

  • See which students are most active and which may need assistance
    • Sam has the least project actions. It's time for me to check in.
  • Track trends in student participation by actions and collaborations over time
    • Has Jane improved her participation in class this semester?
  • Directly compare student and class data, including to previous years
    • How does this class compare to last year's? Are we as active? Did we complete as many projects at this point?

How to Use Project Pals' Analytics Like a Pro:

Ready to take advantage of all our Analytics tab has to offer? Follow this step-by-step guide to master how to manipulate your data.

  1. Log in to Project Pals using your teacher or administrator account.

  2. Click on Analytics under the Manage menu in the left sidebar.

    The Analytics page will open and automatically display the highest level of data your account is able to view. For example, district admins see district-wide data:

  3. Select a Date Range to filter your data. Use this filter to see data for specific semesters, track student progress over time, or compare your class to last year's.

  4. Add a District, School, Class, or Student using the expandable menus on the left. You can type in the name of the item you're looking for, or use the dropdown.

    Add and compare up to 5 different items at a time. Remove an individual item by clicking it's (X) in the Legend, or use Clear to erase all Legend items at once.


    Use the filters in each expandable item menu to refine your options. For instance, when adding classes, choose to only add classes from a specific school:


    Note: Your available item views will depend on your account role. For example, teachers only have the option to add and compare their Classes and Students.

  5. Use the tabs Actions, Collaborations, and Projects to toggle different data views. Your data will appear on the graph with relevant links in the table below.

    Hover over each tab to learn what each of these data views means in context.


    Click on links in the Table to go directly to a School or Class page.

  6. New! Click Generate a Report to export your data to any spreadsheet application.

    Select the date range and item type for your report to download a .csv file copy.


    Check your Downloads for a file from Project Pals to open or upload your new report.

    Open with or upload to any compatible spreadsheet application, like Microsoft Excel, Google Sheets, or Numbers for Mac:

That's it!

We hope this guide empowers you to explore our Analytics tab with confidence! 🤩

To recap, this article covered:

  • What Are Analytics and Examples of How to Apply Them
  • How to Access the Analytics Page
  • How to Filter Data Using the Date Range
  • How to Add Different Data Items (Districts, Schools, Classes, and Students)
  • How to Filter When Adding Data Items (ex: Classes from X School Only)
  • How to Remove Items Individually or Collectively from the Legend
  • How to Toggle Between Data Tabs (Actions, Collaborations, and Projects)
  • How to Generate a Report Compatible with Any Spreadsheet Application

Have an Analytics question we didn't cover?

Comment below or let us know at

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